The waiting room is your business card, the first space in your office that visitors will see. The waiting space will speak about you as a business, therefore you should make sure that it looks professional yet welcoming and that it is furnished in the most appropriate way.

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Small Waiting Room Idea Links

1. Provide Sufficient Seating
2. Consider Users Comfort
3. Determining the Proper Number of Seats
4. Understanding User Behavior
5. Four Solutions To Maximize Seating in Small Spaces

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1. Provide Sufficient Seating

An important thing to keep in mind is that, in most of the cases, your visitors must wait in the lobby for a certain amount of time, often in the company of strangers. And, since some people might not be so keen on social approaches, designing the layout of your seating solutions must be the most important aspect to consider when furnishing your waiting space.

2. Consider Users Comfort

Besides providing sufficient seating units, you should also have in mind the comfort of your visitors. The comfort, both physical and psychological, can be achieved by using modern and convenient seating systems. To understand why this is important just think of the times you waited in a waiting room. You have probably noticed that strangers, in most cases, prefer to sit at a distance from each other. And if providing convenient seating solutions in a large waiting room is simple, things get more complicated if you have a small space. More complicated doesn’t mean, however, impossible.

What you should aim to do is to create is a personal space that will allow your visitors to wait comfortably while enjoying some privacy. Unfortunately, many business owners choose inconvenient seating solutions in a tentative of maximizing their space. Some of the most common seating systems used, especially by those who have small waiting spaces, are sofas or traditional chairs arranged along the walls. This is how most business owners fit the most seating into a small waiting space. But, this option isn’t always the best solution.

You can fit the most seating into a small waiting space and still create a welcoming environment by opting for the convenient, modern and stylish modular seating systems. But before talking about seating solutions and design, we should first discuss how to establish how many seats you need and where to begin.

3. Determining the Proper Number of Seats

Depending on the number of visitors your waiting room can accommodate, you might need more or fewer seats. To determine the number of seats needed, you should consider the square footage of the room and the number of visitors that may come accompanied by a friend or relative. To ensure your guest and their loved ones are comfortable, the number of seats you should fit in your waiting room should correspond to the number of people you receive in an hour multiplied by 1.5.

4. Understanding User Behavior

Once you determine the number of seats you need, you should consider the habits most people have while waiting. A study conducted at Boston Medical Center showed that most people prefer reading, chatting with relatives/friends, or using their mobile phones while waiting. For this reason, the modular seating systems will not only allow you to fit the most seating into a small waiting area, but they will allow you to ensure the privacy and comfort of your visitors with the help of seat dividers, fabric separators and integrated power outlets.

5. Four Solutions To Maximize Seating in Small Spaces

One innovative solution you can use to maximize the seating units in your small waiting space and ensure the privacy and comfort of your visitors is the Lesro Ravenna Series.

The Ravenna series is made of individual seating units, usually made in an array of colors and textures. The units can be arranged in any design you want, such as opposite armchairs or you could even create a seating area next to a wall by choosing units with dividers. This solution will not only allow you to create any seating design you like but you can also choose different colored units to create a more attractive visual effect.

Lesro’s Siena series offers highly customizable seating with well over 100 upholstery options. Much like the Ravenna series, Siena’s sleek modern design features a multitude of modular units. Seats range from 2-5 seats and are available with or without dividers. Lesro units can also be assembled to form cozy armchairs, ottomans and benches. Additionally, Lesro features an assortment of high quality end and coffee tables to enhance the over-all look and functionality of your waiting room.

For a legal office waiting room, or for those who prefer futuristic straight lines, the Ophelis Docks could also be considered an innovative way of offering sufficient seating and comfort. The Ophelis Docks units are composed of single chairs and sofas, noise-cancelling partitions and connected side tables, as well as integrated electric outlets.

This solution will not only allow your visitors to sit comfortably but it will also allow them to use their electronic devices in all freedom, especially during the long waiting times. By adding connected side tables to the seating system, you’ll be able to provide magazines or informative materials for your visitors to read.

Lastly, another exceptional modular system you could use to increase the seating capacity of a small waiting space is the DNA, a modular system designed by Teknion that is made of an array of versatile components that can be arranged and reconfigured easily to meet both functional and aesthetical purposes. The DNA units are a series of ottoman seats, tables and conjoin cushions that will not only provide privacy and comfort but that can also be equipped with electrical outlets for increased practicality. Additionally, the DNA system can be aligned along your waiting space walls or it can be arranged in small independent islands.

Bottom Line

Modular seating systems will not only help you fit the most seating into a small waiting space but they will help you have a positive impact on your visitors by transforming a dull and unwelcoming room into a stylish lobby.

Additional Waiting Room Resources

• Wood vs. Steel Frames: Which is the Best For Waiting Room Chairs?
• Best Waiting Room Chairs For A Medical Office
• The Best Free Online Layout and Design Tools for Waiting Rooms
• Top 5 Problems and Solutions Buying Waiting Room Chairs Online
• How-To: Selecting The Best Upholstery For Your Waiting Room Chairs
• The Truth About Free Shipping on Waiting Room Furniture